From enquiry to gallery
No more switching between email, spreadsheets, PDFs and photo clouds. Whether wedding, portrait or business shoot – see for yourself how Neoctopus carries the whole job.
Why one software for photographers instead of five separate tools · See pricing
Never a forgotten detail again
Your cockpit shows appointments, tasks and a traffic light: which job needs attention, what’s still missing? The system automatically reminds your clients of open required details – in good time before the shoot.
- ✓ Calendar with appointments & to-dos
- ✓ Traffic-light status per job
- ✓ Automatic reminders to your clients
Everything about the job – in tabs
Basic data, quote, questionnaire, appointments, payments and gallery – neatly in tabs on one page. No more digging through email threads and spreadsheets.
- ✓ Contact & client access via link
- ✓ Tap-to-call phone numbers
- ✓ Change log included
Quotes that sell
Build quotes from building blocks – with optional items, a live total and a personal message. Your client picks options themselves and accepts online. Offer several variants and show net prices plus VAT for business clients. Every revision is kept as a version.
- ✓ Optional items, variants & live total
- ✓ Net/VAT for business clients
- ✓ Versioning, PDF & online acceptance
Galleries that delight
Share the photos as a beautiful gallery – in a masonry layout, with your branding. Guests upload their own shots via QR code, your client downloads favourites as a ZIP and can even curate the gallery themselves. For a first taste, send a sneak preview – entirely without Lightroom.
- ✓ Multiple galleries & albums per job
- ✓ Guest upload via QR · printable stands · live slideshow
- ✓ Client curates & moderates · sneak preview & ZIP download
Your brand – plus a second one
Colour, font and logo define how you appear to your clients. Every plan includes two brands (e.g. a photo booth) – give each its own subdomain, colour and logo.
- ✓ Colour, font & logo
- ✓ 2 brands incl. own subdomain
- ✓ Currency EUR/CHF/USD & tax modes (incl. Swiss reverse charge)
Sell, print, deliver
Not just plan and show: Neoctopus sells your images, hands print orders to the lab automatically and even covers daycare & school photography.
Your own photo shop
Sell prints, products and bundles straight from the gallery – with vouchers, shipping options, an order overview and a price-list PDF. Your prices, your margin.
- ✓ Sales gallery with products & sets
- ✓ Vouchers & shipping options
- ✓ Order overview & price-list PDF
Pro lab connected
Orders go automatically to our partner lab PixelfotoExpress – produced and shipped, optionally under your own name. No printing or packing on your end.
- ✓ Automatic order handover to the lab
- ✓ Neutral shipping / white-label
- ✓ Your own reseller account
Daycare & school photography
Photograph whole groups efficiently: QR matching per child, parents order only their own child online, plus bulk ordering and documented consent.
- ✓ QR cards & automatic matching
- ✓ Parents order online
- ✓ Bulk ordering & consent
And plenty more
Payments & invoices
Payment plan, invoice PDF and automatic, escalating payment reminders – all in the client area.
Informal or formal address
Address clients informally or formally per job – the right form applies automatically on all client pages and in every email.
Enquiry & booking
Public enquiry form per shoot type and online booking for the first call – new enquiries land straight in the cockpit.
Messages
Direct message thread with the client – notification by email and push, all documented.
Reviews & public profile
Clients review directly on the platform, you approve – the reviews appear on your public profile. Automatic review request after the shoot, optionally forwarded to Google via copy-paste.
Analytics
Revenue, expected revenue and conversion at a glance – filterable per brand, open quotes in view.
Calendar & push
iCal subscription for Apple/Google, push reminders for the schedule on shoot day.
Helpers & vendors
Token access: helpers (e.g. best man/maid of honour) add to the schedule, vendors receive curated photos.
Smart questionnaire
Sections with required levels, repeaters for schedule & locations, auto-sorting.
PWA & mobile
Installable as an app, works on the go on your phone on shoot day.
Likes & comments
Guests like and comment on photos; your client moderates – all in the gallery.
Guest photos via QR
Guests upload their own photos without an app. Ready-made QR stands (A5, place cards, table stands) to print – approved by you or the couple.
Live slideshow
Approved photos run as a fullscreen slideshow on projector/TV – new uploads appear automatically.
Emoji reactions
Guests react with heart, laugh, wow & celebrate – the highlights of the party rise to the top of the gallery.
Maximum protection for sensitive photos
Two-factor sign-in (TOTP) for your accounts, protected gallery links with passwords, watermarks during the selection/sales phase and – for kindergarten & school – a documented parental consent without which no photo is visible. Exactly what children's and couples' photos deserve.
GDPR-ready
Deletion concept with automatic removal after the retention period, EU hosting.
Newsletter
Send broadcast emails to customer segments (booked, leads, shooting type) – schedulable, with GDPR opt-out and analytics.
Zapier, Make & your own API
Outbound webhooks for Zapier/Make and a REST API with a personal key – connect your studio to your tools.
Lightroom plugin
Upload finished images straight from Lightroom into the gallery or sneak preview – no browser detour.
Team & roles
Invite staff and control per role who may manage finances or the team.
Accounting export
Clean export for your accountant: CSV, receipts ZIP and DATEV.
Bilingual (DE/EN)
Interface, client pages and emails in German or English – switchable per photographer.
Editing progress
Show the couple transparently where post-production stands – from imported to delivered.
Presets & looks
Import your Lightroom/Camera Raw presets and apply a consistent look.
Image cropping
Crop images right in the browser – with aspect-ratio presets and rule-of-thirds guides for the perfect frame.
Quote templates
Save entire quotes as reusable templates and build new ones from blocks in seconds.
Digitally accepted DPA
Provide business clients a data processing agreement they accept digitally – a strong B2B trust signal.
All features in detail
Pick an area and learn more – or download the full overview as a PDF.
Organization & overview
Jobs & quotes
Galleries & delivery
Sales & print
Communication
Brand & audiences
See for yourself
14 days of the full feature set, no credit card. Set up in 2 minutes.