Software for photographers – all in one, GDPR-compliant
Most photographers juggle five tools: one for enquiries, one for quotes and contracts, one for the client questionnaire, a photo cloud for delivery – and a spreadsheet to keep track. Neoctopus bundles all of it into one software: from the first enquiry to the finished online gallery. Built and hosted in the EU, with privacy as a founding principle.
One tool instead of five separate ones
If you want planning and delivery today, you often pay twice – a photo CRM plus a gallery platform. Neoctopus covers both sides:
| What you need | Typical separate tools | Neoctopus |
|---|---|---|
| Accept enquiries & contacts | Photo CRM | ✓ included |
| Client questionnaire | Extra tool / form | ✓ included |
| Quotes with live total & PDF | Photo CRM | ✓ included |
| Online client gallery & guest upload | Gallery platform | ✓ included |
| GDPR, DPA & EU hosting | often US providers | ✓ included |
The privacy-first alternative from Germany
Your clients trust you with their most personal moments – Neoctopus lives up to that responsibility. We host exclusively in the EU, provide a data processing agreement (DPA) and have a deletion concept. Your couples reach galleries and questionnaires via encrypted links, without any third-party account.
- ✓ Hosting & servers exclusively in the EU
- ✓ Data processing agreement (DPA) under Art. 28 GDPR
- ✓ Deletion concept & data export
- ✓ Encrypted client links instead of a forced login
Who Neoctopus is made for
Above all for wedding photographers who want the entire path from first contact to gallery in one place – but just as much for job, portrait and real-estate photography. The questionnaire and appointment types adapt to the occasion.
Curious about the details? Take a look at the features, the complete workflow or the pricing.
Frequently asked questions
- How is this different from a regular photography CRM?
- A photography CRM usually only covers planning – enquiries, quotes, contracts. For delivery you then need a separate gallery platform. Neoctopus combines both: from the first enquiry through questionnaire and quote to the online gallery with guest upload.
- Is Neoctopus GDPR-compliant?
- Yes. Hosting and servers are located exclusively in the EU, you get a data processing agreement under Art. 28 GDPR, and there is a deletion policy and a data export. Your clients reach their gallery and questionnaire via encrypted links – without an account of their own.
- Do my clients need an account?
- No. Couples, guests and parents open their gallery or questionnaire via a personal link – no login required.
- What kind of photography is Neoctopus made for?
- Above all wedding photography, but just as well event, portrait, real estate and kindergarten/school photography. The questionnaire and appointment types adapt to the occasion.
- Can I try Neoctopus without obligation?
- Yes – 14 days free, no credit card. Access simply ends afterwards, nothing is charged.
Ready in 2 minutes
14 days free, no credit card. After that you decide at your leisure.
Try it free now