Less admin.
More shooting.
Neoctopus is the CRM for wedding, portrait and business photographers: smart questionnaires, quotes in a click, a completeness cockpit and online galleries – without the spreadsheet chaos.
No credit card required · 14-day trial · GDPR-compliant, hosted in the EU
Wedding Lena & Tim
14.08.2026
Klaus’ 60th birthday
02.09.2026
Company party Mauer Ltd.
21.11.2026
Be among the first 100 photographers – and help shape Neoctopus from day one.
Features
Everything for the job – in one place
From the first enquiry to the finished gallery. No more tool juggling.
Smart questionnaires
Dedicated templates per event type with timeline, locations and wish lists – the couple fills them in themselves.
Quotes in a click
Reusable templates, optional items, VAT mode and PDF export. The couple accepts online, bindingly.
Completeness cockpit
A traffic light per event shows at a glance what’s still missing. Never an open question on the wedding day again.
Online galleries
Protected galleries to share – with likes, comments and favourites straight from the couple and their guests.
Your own branding
Logo, house colour and font – on your own subdomain. Clients see your brand, not ours.
Reminders & nudges
Automatic follow-up emails when questionnaires are open or a date is approaching. You stay relaxed.
Why Neoctopus
Others do half. Neoctopus does it all.
Most tools only cover one piece – the pretty gallery or the admin behind the scenes. You pay twice and maintain two systems. Neoctopus unites both.
Learn more: Why one software for photographers instead of five separate tools.
tools
photo CRMs
✓ full · ~ limited · — not available. Comparison of typical tool categories on the market.
Everything in one flow
Enquiry, questionnaire, quote, payment and gallery – one login, one connected process. Gallery-only tools and classic CRMs each cover only half.
Built for photographers
By photographers for photographers: not a generic CRM, but tailored to your day – dedicated questionnaires, enquiry pages and flows per shoot type, whether wedding, business portrait, corporate event or newborn.
German-made, GDPR & EU hosting
Built for the German market, servers in the EU, clean consent and deletion concepts – instead of US tools where client data travels across the Atlantic.
Invoicing & tax included
Compliant invoices with sequential numbering, small-business or VAT display, terms and imprint – no separate accounting tool needed.
First images without Lightroom
Sneak preview (beta) with your look right in the browser – share first impressions just days after the event. Client access works entirely without a login, via a link only.
Fair, predictable & shaped by you
An honest € price from 13.90 €/month incl. storage, cancel monthly. And: your feature requests go straight to development – you help shape it.
This easy
Up and running in three steps
Receive the enquiry
The couple comes in via your personal enquiry page. The first key details land in the system automatically.
Send the quote
In two clicks from a template. The couple picks optional services and accepts online.
Plan & deliver
Questionnaire, cockpit and gallery guide you both through the big day – stress-free right up to handover.
Live demos
Try it instead of imagining it
Interactive demos from the client’s perspective – no login needed. Click your way in.
Pricing
Fair & predictable
Cancel monthly. All prices plus VAT.
5 GB photo storage
billed yearly (139,00 € / year)
You save 27,80 € per year
10 GB photo storage
billed yearly (259,00 € / year)
You save 51,80 € per year
20 GB photo storage
billed yearly (359,00 € / year)
You save 71,80 € per year
Included in every plan – no feature limits:
CRM & enquiries
- ✓ Enquiry funnel & lead management
- ✓ Smart questionnaires & completeness cockpit
- ✓ Calendar, tasks & automatic reminders
- ✓ Revenue analytics & conversion per brand
Quotes & contracts
- ✓ Quotes: variants, PDF & online acceptance
- ✓ Contracts with e-signature & confirmation soon
Galleries & delivery
- ✓ Online galleries, albums & guest upload via QR
- ✓ Sneak preview, favourites & photo ZIP download
- ✓ Lightroom export plugin included
Accounting
- ✓ Compliant invoices (small-business / VAT / reverse charge)
- ✓ Payment plan & accounting export (DATEV)
Brand
- ✓ 2 brands included – each with its own subdomain / white-label domain
- ✓ Your own branding on all client pages
- ✓ Public profile with approved client reviews
2 brands included
Your main brand plus one more (e.g. a photo booth) – each with its own subdomain or white-label domain like clients.yourstudio.com. At no extra cost.
Base price 13,90 € incl. 5 GB & 2 brands · more storage = fixed surcharge · all features in every plan · cancel monthly · prices plus VAT where applicable · EU hosting.
Need more storage, team features or a second shooter? Get in touch – in the works.
Voices
No voices yet – be the first to write one
Neoctopus has just launched. Become one of the first photographers, try it free for 14 days and tell us honestly what you’re missing – we’ll build it together.
Start your free 14-day trialFAQ
Frequently asked questions
Get your time for photography back
Start free today – your first enquiry page is online in minutes.
Start your free 14-day trial now