Less admin.
More shooting.
The software for wedding, portrait, event, school & daycare photography
Neoctopus is the CRM for wedding, portrait, event and business photographers – also for couple, real-estate, school & daycare photography: smart questionnaires, quotes in a click, a completeness cockpit, online galleries and your own photo shop.
No credit card required · 14-day trial · GDPR-compliant, hosted in the EU
Wedding Lena & Tim
14.08.2026
Klaus’ 60th birthday
02.09.2026
Company party Mauer Ltd.
21.11.2026
Be among the first 100 photographers – and help shape Neoctopus from day one.
Features
Everything for the job – in one place
From the first enquiry to the finished gallery. No more tool juggling.
Smart questionnaires
Dedicated templates per job type with timeline, locations and wish lists – the couple fills them in themselves.
Quotes in a click
Reusable templates, optional items, VAT mode and PDF export. The couple accepts online, bindingly.
Completeness cockpit
A traffic light per job shows at a glance what’s still missing. Never an open question on the wedding day again.
Online galleries
Protected galleries to share – with likes, comments and favourites straight from the couple and their guests.
Your own branding
Logo, house colour and font – on your own subdomain. Clients see your brand, not ours.
Reminders & nudges
Automatic follow-up emails when questionnaires are open or a date is approaching. You stay relaxed.
Your edge
This is where every generic event tool stops
Admin is easy. But galleries, a photo shop with lab fulfilment, the complete kita/school flow and guest uploads – that only exists in a CRM built for photography.
Online galleries that delight
Protected galleries to share – couple and guests like, comment and pick favourites. The favourites list tells you which photos go into the album. No second gallery tool, no extra cost.
Sell prints – the lab delivers
Every gallery becomes a shop: prints, albums, wall art and digital downloads at your prices. Orders go to the photo lab automatically and ship neutrally in your name. Extra revenue without packing a single parcel.
Kita & school – the whole flow
A QR code per child, legally sound parental consent, group photos, sets and bulk ordering. Parents order online themselves, you deliver – the complete kita/school workflow no generic CRM covers.
Guests add their photos
With a QR stand at the party, guests upload their phone photos straight into the event gallery. You get the best moments from every angle – without collecting them one by one.
Why Neoctopus
Others do half. Neoctopus does it all.
Most tools only cover one piece – the pretty gallery or the admin behind the scenes. You pay twice and maintain two systems. Neoctopus unites both.
Learn more: Why one software for photographers instead of five separate tools.
tools
photo CRMs
✓ full · ~ limited · — not available. Comparison of typical tool categories on the market.
Everything in one flow
Enquiry, questionnaire, quote, payment and gallery – one login, one connected process. Gallery-only tools and classic CRMs each cover only half.
Built for photographers
By photographers for photographers: not a generic CRM, but tailored to your day – dedicated questionnaires, enquiry pages and flows per shoot type, whether wedding, business portrait, corporate job or newborn.
German-made, GDPR & EU hosting
Built for the German market, servers in the EU, clean consent and deletion concepts – instead of US tools where client data travels across the Atlantic.
Invoicing & tax included
Compliant invoices with sequential numbering, small-business or VAT display, terms and imprint – no separate accounting tool needed.
First images without Lightroom
Sneak preview (beta) with your look right in the browser – share first impressions just days after the job. Client access works entirely without a login, via a link only.
Fair, predictable & shaped by you
An honest € price from 22.90 €/month incl. storage, cancel monthly. And: your feature requests go straight to development – you help shape it.
From enquiry to invoice
How your shoot runs with Neoctopus
The enquiry comes in
The couple finds you via your personal enquiry page. The key details land in the system as an event automatically – no retyping.
Questionnaire & planning
The couple fills in their questionnaire themselves – timeline, locations, wishes. The completeness cockpit shows you instantly what's still missing.
Quote & contract
In two clicks from a template. The couple picks optional services, accepts online and signs digitally.
The big day
In the timeline you have all programme points, locations and notes at hand – relaxed through the shoot day.
Gallery & first impressions
Share a protected gallery; just days after the event the sneak preview (beta) releases first photos – entirely without Lightroom.
Shop & invoice
From the gallery you sell prints, albums and downloads – the lab delivers. The compliant invoice is created automatically.
Live demos
Try it instead of imagining it
Interactive demos from the client’s perspective – no login needed. Click your way in.
The planning
Questionnaire and timeline from your clients’ perspective.
Open demo →
The gallery
View, like and comment on photos – the way guests experience it.
Open demo →Photos: Sven Haack Photography
Pricing
Fair & predictable
Cancel monthly. All prices plus VAT.
photo storage
25 GB
Room for ~2,500 photos
billed yearly (229.00 € / year)
You save 45.80 € per year
photo storage
100 GB
Room for ~10,000 photos
billed yearly (399.00 € / year)
You save 79.80 € per year
photo storage
300 GB
Room for ~30,000 photos
billed yearly (649.00 € / year)
You save 129.80 € per year
photo storage
1 TB
Room for ~102,400 photos
billed yearly (1,199.00 € / year)
You save 239.80 € per year
You can upgrade to a larger plan anytime – even during the annual term.
Included in every plan – no feature limits:
CRM & enquiries
- ✓ Enquiry funnel & lead management
- ✓ Smart questionnaires & completeness cockpit
- ✓ Calendar, tasks & automatic reminders
- ✓ Revenue analytics & conversion per brand
Quotes & contracts
- ✓ Quotes: variants, PDF & online acceptance
- ✓ Contracts with e-signature & confirmation soon
Galleries & delivery
- ✓ Online galleries, albums & guest upload via QR
- ✓ Sneak preview, favourites & photo ZIP download
- ✓ Lightroom export plugin included
Accounting
- ✓ Compliant invoices (small-business / VAT / reverse charge)
- ✓ Payment plan & accounting export (DATEV)
Brand
- ✓ 2 brands included – each with its own subdomain (white-label domain optional)
- ✓ Your own branding on all client pages
- ✓ Public profile with approved client reviews
2 brands included
Your main brand plus one more (e.g. a photo booth) – each with its own subdomain, at no extra cost. Optionally your own white-label domain like clients.yourstudio.com for 3.50 €/month.
From 22.90 €/month · all features & 2 brands in every plan · tiered by storage only · cancel monthly · prices plus VAT · EU hosting.
Voices
No voices yet – be the first to write one
Neoctopus has just launched. Become one of the first photographers, try it free for 14 days and tell us honestly what you’re missing – we’ll build it together.
Start your free 14-day trialFAQ
Frequently asked questions
Support
You get real help – not just a login
There are real people behind Neoctopus. If you have questions, we help – in German, until everything runs the way you want it to.
Personal support
Write to us – we answer in German and also help with tech topics like connecting email or setting up your enquiry page.
Guides & FAQ
Step-by-step help and answers to the most common questions – available any time.
Ask right in the tool
The assistant answers many questions instantly, without you having to leave the page.
Get your time for photography back
Start free today – your first enquiry page is online in minutes.
Start your free 14-day trial now